The principal office of the Catskill Christian Assembly as incorporated under the laws of the State of New York shall be located at Route 1, Box 265 Prattsville NY 12468. The Corporation may have such other offices as the Executive Committee may determine.
Incorporated September 19, 1961
By-Laws Adopted May 12, 1961
By-Laws Revised November 6, 1978
By-Laws Amended November 2, 1981
By-Laws Amended November 1, 1993
By-Laws Amended November 2, 1998
By-Laws Amended November 13, 2004
Section 1: Statement of Belief
The members of the Catskill Christian Assembly, Inc. shall be limited to congregations and members of free and independent Church of Christ and/or Christian Churches: shall believe in the Holy Bible as the only inspired Word of God: shall accept all miracles of both the Old and New Testaments as having actually occurred: shall believe in the miraculous conception and birth of Jesus the Christ by the Virgin Mary: shall believe that Jesus is the Christ, the only begotten Son of God; and that He is the way, the Truth, and the Life, and that no man cometh unto the Father but by Him; and that He is the Savior of the world; that He was crucified, buried, and rose the third day from the dead and is now alive and seated at at the right hand of God; and shall believe that Faith, Repentance, Confession, and Immersion are the only divinely appointed means of accepting Christ and entering His Church, and that outside of Christ, God has not promised salvation.
Section 2: Dissension
Any congregation or individual causing dissension regarding matters of opinion will not be considered for membership in this corporation.
Section 3: Charter Members
Charter member congregations of the Catskill Christian Assembly, Inc. are:
Greenpoint Church of Christ
First Church of Christ, Maspeth
Hicksville Church of Christ
Nesconset Church of Christ
West Islip Church of Christ
East Northport Church of Christ
Glen Cove Church of Christ
Church of Christ, Bridgeport, Connecticut
Section 4: Application for Membership
Application for membership by any other congregation must be made in writing and submitted to the Secretary, who shall bring the matter to the attention of the Executive Committee at the next regular meeting following receipt of such application. If there is no Secretary the application may be presented to any member of the Executive committee who shall bring the matter to the attention of the Executive Committee at the next regular meeting following receipt of such application. The Executive committee, after careful consideration, will decide to approve or disapprove the application. A 2/3 majority vote will be required for approval.
Section 5: Representation
Member Congregations of the Catskill Christian Assembly shall be represented by three delegates. The delegates, must be members of each said congregation.
The assembled delegates shall constitute the body of representative members, known as the body of trustees, hereinafter known as The Board of Directors.
Each congregation may have an alternate for each of its delegates. Delegates and alternates must be listed by name on the Annual Membership Form.
All vacancies in the body of representative members shall be filled by the member congregation in which the vacancies exist.
Each delegate or his or her alternate from a member congregation in good standing shall have one vote in meetings of the Board of Directors.
Section 6: Membership in Good Standing
Member congregations shall be considered to be in good standing when said congregation has submitted an annual membership form, paid the appropriate fee, has not missed the previous annual meeting and has participated in at least one general work project (a general work project is any function or task necessary to the basic operation of the camp, requiring the participation of the member churches. It would include cooking, G-men, nurse, staff member, faculty, work days, etc.)
Member congregations who are not in good standing will not be permitted to vote at the annual meeting.
Section 7: Maintaining Membership in Good Standing
An annual fee of $200.00 shall be charged each member congregation. This fee must be received by the treasurer and shall be due 30 days after receipt of notification sent by the treasurer. Congregations failing to submit this fee shall not be considered members in good standing for voting purposes. In the event of an oversight of payment of this fee, a congregation may pay the fee at the annual meeting and be restored to good standing. If the payment of the annual fee in a lump sum presents a hardship for some member churches a schedule of payments can be arranged between the member church and the treasurer which is agreeable to both parties. This should be done soon after the annual meeting, so that the annual fee will have been paid before the deadline for the next annual meeting the following year.
An annual membership form must be received by the Executive Committee no less than 14 days before the annual meeting. Member congregations will receive the membership form from the Executive Committee with enough time to complete the form and return it before the 14 day deadline. Congregations failing to submit this form shall not be considered members in good standing for voting purposes. In the event of an oversight of the submission of this form a congregation may submit the form at the annual meeting in question and be restored to good standing.
Attendance at the previous annual meetings is a requirement for membership. Any member congregation who fails to attend the previous annual meeting shall no longer be considered a member in good standing of this Corporation until reinstated by the Executive Committee, upon written application from the said member congregation as stipulated in Article I, Section 4.
Participation in at least one general work project per camp fiscal year is a requirement for membership (a general work project is any function or task necessary to the basic operation of the camp, requiring the participation of the member churches. It would include cooking, G-men, nurse, staff member, faculty, work days, etc.). Any member congregation who fails to participate in at least one general work project per camp fiscal year as determined by the Executive Committee from records supplied by the camp manager, shall no longer be considered a member in good standing of this Corporation until reinstated by the Executive Committee, upon written application from the said member congregation as stipulated in Article I, Section 4.
EXPULSION AND REINSTATEMENT
Any congregation may be expelled by action of a 2/3 majority vote of the Board of Directors at any special meeting called for such purpose.
Before any member congregation can be expelled written notice of the charges against said congregation shall be given to its representative members and of the time and place of the meeting at which the charges are to be considered. The Board of Elders and Deacons of said congregation shall have the right to be present at any meetings held for such purpose by the Board of Directors and have the opportunity to defend itself at such meeting.
Expulsion of a congregation effects the forfeiting of all rights it may have acquired by virtue of previous membership.
Any congregation having been expelled from the Corporation may make application as stipulated in Article I, Section 4, for reinstatement, providing acceptable proof of compliance with the rules and By-Laws of the Catskill Christian Assembly accompanies such application.
Section 1: Annual Meeting
The annual meeting shall be held at such time and place as may be determined by the officers of the Corporation (Executive Committee).
Notification of the annual meeting shall be made at least 30 days in advance of the meeting.
Section 2: Special Meetings
Special meetings of the members of the corporation may be called at any time by the president.
A Special meeting of the members of the corporation may also be called by obtaining the signatures of any six members of the Board of Directors on a petition. This petition must be presented to the Secretary, who will then call the meeting. If there is no Secretary, the petition can be presented to any member of the Executive Committee, who will then call the meeting.
Notification of all special meetings shall be made at least two weeks in advance of the meeting.
Section 3: Quorum
At all meetings provided for in these By-Laws, there shall be at least 6 member congregations in good standing represented to constitute a quorum.
Section 4: Order of Business
The order of business at all membership meetings shall include but not be limited to.
The reading of the minutes of the last membership meeting
The reading of all reports and statements, including committee reports
Disposition of any old or unfinished business
Election of trustees and other officers if required
New or miscellaneous business
OFFICERS & ELECTIONS
Section 1: Elections
All elections shall be held at the annual meeting of the Board of Directors. except in the event of death, resignation, or removal from office. In such and event the office may be filled per Article IV, Section 3.
All duly elected representatives of the member congregations shall be entitled to one vote at the time and place of election.
The election of officers shall be by written ballot.
Section 2: Officers
Officers of the Corporation should be chosen from the Board of Directors. If no candidates can be found from the Board of Directors, it is permissible to nominate a candidate who is not a member of the Board of Directors as long the said candidate is a member of one of the member churches of the Corporation in good standing. The following offices will be filled by general election: President, Vice President, Secretary, Treasurer, 5 Members at Large.
These officers shall form the Executive Committee.
The term of these offices shall be for three years with 1/3 of the Executive Committee to be voted on annually. A majority vote will be required for election.
On the Executive Committee there shall be no more than 4 Ministers, Evangelists or Pastors (those officially paid by the congregation whether part time or full time or file under IRS clergy tax status) and no congregation may have more than 2 representatives.
Section 3: Inability to complete Term of Office
If an officer of the Corporation cannot finish his term of office, because of death, resignation, or removal, he may be replaced by an alternate. This alternate must be approved by a majority of the Executive Committee. The term of this alternate officer will run until the next annual meeting at which time the office in question will be up for election to complete the remainder of the term.
Section 4: Removal of an Officer
An officer of the corporation may be removed by the Executive Committee with a 2/3 majority vote. The office in question will then be filled per Article IV, Section 3.
DUTIES OF THE OFFICERS AND EXECUTIVE COMMITTEE
Section 1: Duties of Officers
The President shall appoint any committees he decides are necessary for the operation of the camp. The President shall appoint any other non-voting officers (other than those already mentioned in Article IV) he decides are necessary for the operation of the camp. The President shall also conduct and preside over all meetings of the Corporation.
The Vice-President shall perform all the duties of the President in case of the absence of the latter. In case both the President and Vice-President are absent from the Corporation meetings or become unable to perform their duties the members may appoint a President Pro-tempore.
The Secretary shall keep minutes of all the proceedings of the Corporation and make a proper record of the same, and generally shall perform such duties as may be required of him by the members of the Corporation.
The Treasurer shall receive and have in charge all monies and securities belonging to this Corporation and shall disburse, or otherwise deal with, the same as shall be ordered by the members of the Corporation. He shall keep an accurate account of all monies received and disbursed by him, and shall generally perform such duties as may be required of him by the members of the Corporation. He shall submit a report of the financial condition of the Corporation at each meeting of the Board of Directors. The books of the Treasurer shall be audited each year. On the expiration of his term of office, he shall turn over to his successor or the Board of Directors, all money and property of this Corporation in his hands.
The 5 Members at Large will be voting members of the Executive Committee and will have their responsibilities defined by the Executive Committee as a whole. These duties could include but are not limited to committee chairman, or any miscellaneous duties the Executive Committee as a whole decides is necessary for the operation of the camp
Section 2: Duties of the Executive committee
The Executive Committee shall be responsible for the business of the Corporation and oversee the operation of the total program of the corporation.
The Executive Committee is responsible to the Board of Directors.
The Executive Committee fiscally shall be limited to the approved budget.
The Executive Committee will, however be permitted to authorize short-term, emergency expenditures not specifically designated by the budget. The authorization to engage the Corporation in short-term emergency expenditures will be permitted if they are required for the maintenance and protection of camp property and programs.
To obtain any long term loans, The Executive Committee must obtain the approval of the Board of Directors by a 2/3 majority vote.
A majority of the Executive Committee will be required for a quorum.
The Executive Committee will meet no less than twice annually.
Section 3: Indemnification of Directors, Officers and Employees
The Catskill Christian Assembly shall indemnify any director, Officer or employee or former director, officer or employee of the Catskill Christian Assembly against expenses actually and necessarily incurred by him or her in connection with the defense of any action, suit or proceeding in which he or she is made party by reason of being or having been such director, officer or employee, except in relation to matters as to which he or she shall be adjudged in such action, suit or proceeding to be liable for negligence or misconduct in the performance of duty. The Catskill Christian Assembly may also reimburse to any director, officer or employee the reasonable costs of settlement of any such action, suit or proceeding if it shall be found by a majority of the Board of Directors not involved in the controversy (whether or not a quorum) that it was to the best interest of the Catskill Christian Assembly that such settlement be made and that such director, officer or employee was not guilty of negligence or misconduct. Such rights of indemnification and reimbursement shall not be deemed exclusive of any other right to which such director, officer or employee may be entitled under any bylaw, agreement or otherwise.
THE CAMP MANAGER
The position of Camp Manager can be full time or part time.
The salary and benefits package and whether the position is part time or full time will be determined by the Executive Committee and will be approved by the Board of Directors at an official meeting by a majority vote.
Candidates for the position of Camp Manager will be presented to the Board of Directors by the Executive Committee at an official meeting of the Board of Directors. A 2/3 majority vote will be required for approval.
Candidates for the position of Camp Manager may be selected anywhere from within the Brotherhood of Christian Churches or Churches of Christ.
The Camp Manager’s term will be indefinite.
The Camp Manager will be considered an employee of the corporation
The Camp Manager will be responsible to and have his duties determined by the Executive Committee.
The Camp Manager will attend all Executive Committee Meetings unless advised not to do so by the Executive Committee. He will be an advisor but not have a vote at the Executive Committee Meetings.
The Camp Manager can be removed from his position with a 2/3 majority vote at an official meeting of the Board of Directors.
The President may create any committees at his discretion and select the chairman for that committee. The camp manager will be considered a member of any committee formed and should be informed of any meetings and decisions made by the committee.
The provisions contained in these By-Laws may be amended, supplemented, or repealed by a 2/3 vote of the members present at an annual meeting.
No amendment may be made to Article I, Section 1.
DISSOLUTION OF PROPERTY
In the event of the dissolution of the Corporation, the proceeds from the sale of the properties and equipment shall be dispersed per the direction of the Board of Directors by a majority vote at a special meeting called for such purpose. Any dissolution of properties will be in accordance with Federal and New York State laws as pertaining to non-profit organizations.